When must a Gas Safety Record be served on a tenant?
For existing tenancies, within 28 days of inspection. For new tenancies, before occupation begins.
Aligned to Regulation 36(6)(a) service requirements
A statutory cover letter for serving a Gas Safety Record (CP12) on a tenant, compliant with Regulation 36(6)(a) of the Gas Safety (Installation and Use) Regulations 1998. Includes emergency gas leak instructions, carbon monoxide guidance, tenant responsibilities, and an acknowledgement slip.
Landlords must provide tenants with a copy of the current Gas Safety Record within 28 days of inspection and before occupation starts for new tenancies. This template is designed as a service cover letter aligned to Regulation 36(6)(a) of the Gas Safety (Installation and Use) Regulations 1998, with practical compliance wording and acknowledgement structure.
A Gas Safety Record Cover Letter is the formal written notice used when serving a CP12 Gas Safety Record on a tenant, recording service method, inspection details, and safety instructions.
Use this letter whenever serving a current Gas Safety Record on an existing or incoming tenant in England, and retain evidence of service and acknowledgement for compliance records.
Last updated: 29 April 2026
For existing tenancies, within 28 days of inspection. For new tenancies, before occupation begins.
No. The CP12 (Gas Safety Record) remains the primary certificate. This letter accompanies service and records delivery details and tenant-facing guidance.
A signed acknowledgement or equivalent proof of receipt can assist with demonstrating compliant service if evidence is later required.
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This letter relates to [property_address] and is served on [tenant_name] by the landlord or agent named in this notice.
The enclosed Gas Safety Record confirms inspection completed on [inspection_date] by [engineer_name].
This cover letter records the method of service and confirms delivery of the current Gas Safety Record to [tenant_name].
Please confirm receipt of this letter and enclosed record by [acknowledgement_deadline].
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